Wardrobe Tracking

I track my wardrobe inventory and log my outfits using Airtable, which is a free and very easy to use web app (with mobile app) that’s a combination spreadsheet and relational database. You can view the schema I use and copy the template here. Scroll down to see screenshots of more mobile and desktop views of the tracker.

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I like it because I can easily log outfits from the mobile app, and then do planning/evaluation of my wardrobe from a large view in a desktop browser where I can easily filter and sort things to visualize them. It helps me do things like

  • come up with new ideas for outfits by seeing items of a similar style in one view
  • plan for a trip by seeing all items that are good for certain temperature ranges
  • find items that I’ve only worn a handful of times in the past year and may be good candidates for donation if I didn’t even like any of the associated outfits with them
  • identify ‘wardrobe holes’ or things I should try wearing more by viewing items by category and sorting by wear counts
  • filter to view outfits that I particularly liked or didn’t like and look for patterns of items, colors, and styling details

I wrote a whole post about Wardrobe Inventory and Outfit Logging Methods, including some simpler ones (lol not everyone should want to be this involved with their own wardrobe). If you’re considering starting some sort of outfit or item log but aren’t sure where to start, check it out! I also have some Google Sheets templates for wardrobe tracking there.

I do a “wardrobe round-up” every month where I go over wear counts, purchases, purged items, and favorite outfits. The posts are filed under the Wardrobe Tracking category.

Sample Views

This version of the database was started in January 2018, although I’ve been tracking in some form or another since the latter part of 2016.

I haven’t totally filled out all of the fields. The base includes a lot of fields because I figured there’s a wide variety of things people could be interested in tracking, but personally I’m more interested in an easy way to track and visualize wear count and outfit type, not optimizing cost-per-wear or tracking item sizes. If you have questions about sizing or quality on a particular item, feel free to contact me (Instagram DM is probably fastest) and I will do my best to answer.

These read-only views are easier to work with on desktop, where you can zoom in and out of the browser to adjust how many tiles you can see at once. (hold down cmd or ctrl key while then hitting the + or – key). For more views (sample filtered subsets of the ones listed below), see the My Style page. Note that in not read-only views, the UI is richer and you can jump to linked records across tables which is really handy. Unfortunately I don’t think there’s a way to share a whole base with those links working in read-only mode.

  • Outfits Gallery
  • Item Gallery
  • A spreadsheet-like view of my Current Wardrobe items including fields for
    • size
    • price
    • general notes
    • brand
    • fabric
    • color
    • temperature bucket(s) it’s suited for
    • various wear count statistics (per month and year, wear rate, cost-per-wear)
    • various fields for ease of filtering items (style category, whether it was worn in the past 30 days, whether it’s an accessory or clothing item, etc)

Please note that Airtable’s free tier has a limit of 1,200 records and 2GB of attachments per base, so you won’t be able to use the same base indefinitely without upgrading. Their lowest non-free tier is at the time of writing $10 or $12 per month which currently I am still not down to pay. I do literally use it every day so there’s certainly an argument for coughing up, but at the same time I’m calibrated to google sheets being free and Netflix being $8/month ($4 since I share with my boyfriend) so that pricing scheme just seems a bit much. However, you can have unlimited bases, so you can always duplicate an existing base and keep the previous year’s worth of outfits with it, clearing out old outfits and records of items that were donated/sold/thrown out (that’s what I’m planning to do).

If you’re interested in a spreadsheet-only version with similar functionality, you can find a copy of a google sheet I made over at the OG Wardrobe Inventory and Outfit Logging Methods post.

Airtable Screenshots

Sample view of adding an outfit on the Airtable mobile app

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A gallery view on desktop browser

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Handy for pulling up all outfits of a particular style

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or all outfits with “midi skirts”

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or all outfits with “sneakers”

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Spreadsheet-style view on desktop browser

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Spreadsheet-view on mobile app (requires a lot more scrolling, but it’s there)

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View of item entry for the “fallen petals” earrings above

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4 thoughts on “Wardrobe Tracking

  1. THANK YOU for the Airtable template and info! I took a stab at wardrobe tracking last year using Excel but it was clunky and unintuitive, but I’m back to wanting to know more about what I’m wearing (and not wearing). This looks like exactly what will work for me, and starting from your very thoughtful template has me cruising already with not many tweaks made to customize to my tracking wants/lifestyle. I was really hoping those lovely outfit photos would be automatically generated as well but no dice, but I guess that just means I’ll need to start snapping daily outfit pics. Is there a specific app or tool you used to make the outfit collages?

    Liked by 1 person

    1. Hi, glad it’s already helpful! I made those collages using the Stylebook app since I already had put a lot of my wardrobe at the time into it. Stylebook costs a few dollars but it is truly a one-time payment and has no ads so that’s nice. I found the editor serviceable although it is missing some of the bells and whistles that Polyvore’s editor had, like the ability to clone, mirror, and rotate images. You could also look into general-purpose apps for making collages, or if you’re mostly using it on desktop, you could also do a quick collage using powerpoint + screenshot or exporting as image.

      I would highly recommend taking photos of your actual outfits as you wear than rather than making collages if you only have the time for one (if you aren’t posting them anywhere then you don’t need to do fancy poses or get your facial expression right). It isn’t as streamlined looking, but there is no substitute for the real thing when it comes to figuring out whether you like the idea of an outfit or the actual implementation of it. Collages are pretty sweet as an outfit planning tool though.

      Like

  2. I am taking photos which is super super helpful, but I might slap together some collages as well, even just for capturing favourites or future combos.

    Also I just found out Airtable offers credits for referrals. You could add a referral link to this post! It’s too late for me as I’m already using it, but you might be able to get a free/mostly free upgrade to Plus that way. Free’s fine for me for now but I’m sure I’ll hit the 1200 record limit in no time and will probably suck it up and upgrade when I do. (I’m anticipating having more than 1200 records in a year because of my massive wardrobe and tendency to wear multiple outfits each day).

    Like

    1. Oh I totally didn’t think to add a referral link since I don’t get enough traffic to make the work of setting up ads and stuff worth it! I think originally I figured I wouldn’t have enough people downloading it to make the $120/year fee or whatever it is now but I guess I could have had several years of credits by now if even half the people who downloaded my template had signed up through a referral 😂 Thanks for the suggestion!

      Liked by 1 person

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