Wardrobe Inventory and Outfit Logging Methods

Updated September 30, 2018: Editing for clarity and addition of second sample spreadsheet.

Overview

Are you interested in making an inventory of your wardrobe? Taking the next step and recording wear counts of items? Going even further into your exploration of personal wardrobe metrics? In this post I’m going to go over a bunch of different ways you can track your wardrobe inventory and log your item wears or outfits, as well as some things to consider when choosing a method.

I also have links to wardrobe inventory templates I created for Google Sheets and Airtable.

This is another long post, so grab a drink and get comfortable πŸ“š.

What can you use wardrobe and outfit logging for? πŸ“‹

Keeping track of:

  • what items you currently have
  • how often you wear items (in the long run and short run)
  • how much money you spend
  • characteristics of your wardrobe (e.g. Do you have mostly spring/summer items? Lots of business casual? What’s your color palette?)
  • what things you have in different locations (e.g. storage)
  • view past outfits

Can help with planning and decision making:

  • see your whole wardrobe at a glance without having to pile it onto your bed
  • concretely plan future outfits
  • aid when making packing lists
  • smarter shopping – identify gaps in your wardrobe and categories that you already have enough (or more than enough!) items for

Things to consider when choosing a method πŸ€”

  • What do you want to keep track of (i.e. the list of things in the previous section)
  • Do you have any long term goals you want to achieve by using wardrobe/outfit logging, like “get my wardrobe down to 100 items”, or “wear all my items as evenly as possible”?
  • How much time are you willing to invest up front?
  • How much effort do you want to spend on this per day?
  • Is collecting metrics important to you? What kinds of metrics?
  • Do you want to be able to track outfits or is wear counts of individual items enough?
  • Which of the following characteristics are important to you?

Ease of use 🍰

Wardrobe tracking is most helpful when you keep a complete a record as possible of your items and outfits. If something is hard for you to do (either to make time for, physically access, or maybe you find the UI awkward), you’ll be less consistent with it. Also consider how much effort is required to get started, and whether you want it to be easy to update on the go.

Visualization πŸ”

Is it easy to get the info you’re interested in out of the data you recorded in the method? Are you interested in seeing statistics, charts, outfit photos, or item photos?

Robustness πŸ’ͺ

How difficult is it to mess up or lose your data?

Customization complexity supported πŸ”€

How difficult will it be to add to or modify the types of information you’re collecting?

Data portability 🚚

How many ways can you access your information? Is it stuck on a hard copy or a single device?

What happens if you want to switch to another method? Can you migrate your old records easily? At all?

Methods

Pen and Paper πŸ“

Wardrobe tracking doesn’t need to be complicated. This method is super simple: Make a list of your items. Every time you wear one, add a tick mark or the date next to it. As a bonus, over time the tick marks can also become a loose bar graph of wears.

You can get fancier with this if you like (e.g. you could make and print out templates, or do a decorated bullet journal style setup), but this is a low-effort method that can still be effective!

If you love physical notebooks and want to keep it simple with just wear counts, this is for you.

Digital document πŸ’»

Basically the same as above, but kept track of digitally in your phone’s native notes app, an app like Evernote, or in a word processing document (handy if you use one that can be edited from a mobile app). If you want the simplest possible digital setup and don’t care about being able to do any sort of fiddling with the list (like automatic sorting), this is for you.

It’s also easy to set up a list on your phone or a google doc, and then if after a while you decide you want to continue with a spreadsheet, you can just paste the data in, instead of having to manually enter it if you’d started with a physical list.

Screen Shot 2018-09-10 at 1.33.26 PM

Screen Shot 2018-09-10 at 1.28.03 PM
Pasting it into Google Sheets gives you an option to split it
Screen Shot 2018-09-10 at 1.28.30 PM
A beautiful new spreadsheet πŸŽ‰

Physical methods (hangers) πŸ‘–

A classic and method to answer the question “Have I worn this since X date?” For items that are hung up, flip all of them so that the hangers are backwards. Record the date. Every time you use an item and then put it back, put the hanger the right side up. For folded items, you can apply the same concept in a way that makes sense in your storage. If you have things folded in a drawer, perhaps put a piece of cardboard in front of each column of items and replace used items in front of it.

There’s some up front work needed to rearrange your closet, but otherwise this is simple to integrate into your usual routine of getting dressed. It’s an easy way of answering the “what do I even wear?” question, but on the other hand, that’s the only question it answers as it doesn’t keep track of number of wears.

After some length of time (one month, six months, a year), you can then take a good hard look at all the untouched items and decide whether it makes sense to keep them. If you want to do this continuously, you can record the wears in a spreadsheet periodically.

A slightly more advanced version of this which I read about on reddit involves cutting a standard number of notches in a piece of masking tape which is attached to each hanger. Every time you use an item, you can tear off a notch.

Spreadsheet πŸ“Š

There are lots of ways you can set up a spreadsheet to track your wardrobe, but the simplest setup could just keep a list of total number of wears for an item. You could then add more columns for things like category, brand, color, purchase date, and season and create filter views. Formulas can be used to calculate things like cost per wear and wear rate, and making graphs like charts showing the representation of brands or colors in your wardrobe.

If you’re up for the extra set up, spreadsheets can be a better option than a plain text list if you want to do more customized number crunching (like keep track of spending, cost per wear, wears per week) and make charts from your data, or want to be able to filter your lists by category for easier viewing. However, it can be annoying to edit these on a phone (e.g. on Excel or Google Sheets mobile apps) so if you think that you won’t bother to update your sheet regularly then it may be worth either forgoing the bells and whistles and sticking to a basic list, or using a dedicated mobile app. Update 9/30: Google Forms can be a nice interface for updating daily logging in a spreadsheet. See the second example.

Sample Spreadsheet 1: Wardrobe inventory focused on individual item wears

You can view this sample spreadsheet on Google Sheets here and get your own blank copy of it here (you must have a Google account to copy it to). This one automatically calculates wear counts based on entering individual dates in a separate tab. This is nice because then you can log exactly when things were used, not just how many times. This could be modified into a single tab setup by removing the formula for “# Wears” and just manually incrementing the field.

Screen Shot 2018-09-10 at 12.27.41 PM
One of many ways you can use a spreadsheet to track your item wears. In this small example, the dates each item is worn is tracked on one sheet, and then wear counts and wear rates are summarized here.
Screen Shot 2018-09-10 at 12.27.16 PM
‘Wears’ sheet referenced by ‘Items’ sheet
Screen Shot 2018-09-10 at 12.33.22 PM
Spreadsheets can also great if you want to filter and sort things. Here the sheet is filtered to only show accessories.

Sample Spreadsheet 2: Track outfits with Google Forms integration

@thepetiteengineer commented on Instagram about the original version of this blog post that while spreadsheets are great when you’re at a computer, one thing that can be an issue with them is that they’re annoying to update from a phone. Recently I remembered that Google Forms feeds into Google Sheets, so I had a go at updating the original sample spreadsheet to be more mobile-friendly and include outfit tracking instead of tracking each item separately. The following spreadsheet can be viewed here, though the “Outfits” tab has been unlinked from the original form. I don’t think there’s a way to share a Google Form so that it can be copied without manually adding collaborators, but the setup is pretty straightforward:

I made a Google Form with fields for

  • Date: Forms automatically log the time a form was submitted, but if you’re going to log outfits at a later date, then that needs to be specified. I made this a required field, but I suppose it doesn’t need to be.
  • Occasion (multiple choice): To categorize the outfit as loungewear, officewear, etc.
  • Outfit rating (linear scale): So you can easily find your great or meh outfits for recreating or analyzing your outfit styling later
  • Tops / Bottoms / Shoes / etc (checklist with option to write in an item “other”): One question for each clothing category that lists all your items in that category.
  • Photo (file upload): I set this to only accept photos and videos. Setting this as a question will upload these to a google drive folder with the same name as your form. You may or may not want this if you’re already keeping track of your outfit photos somewhere and need the extra space in your Google Drive.
  • Notes (paragraph)

I also turned on the option to allow editing responses. Note that a form can also be hooked up to an existing spreadsheet of the right format, so you can make a copy of this sheet and then hook your own form up to it if you want to use this format but don’t want to retype all the formulas.

You can save the URL to your form as a bookmark on your phone 🌟. It basically makes it an app πŸ™ƒ

1qx5a09
purple icon on the bottom right

Form view on mobile browser (iPhone SE):

hlhvtu8

Selection list for tops. This might still be a bit unwieldy if you have a large number of items. I made this a checklist to support multiple selection. Here I only made one scale for the outfit rating, but you could also make multiple things to rate, like how confident, comfortable, or fashionable you felt in an outfit.

y9tppcr

The file upload dialogue isn’t the prettiest, but it works. Maybe it looks better on larger screens.

lonjuxp

Screenshot of generated folder for file uploads in Drive:n2prh8vFor the sake of having an example, I put in a few dummy responses. The form then generates some nifty charts from the responses.

ysie52p

Generated wear count charts:

qskc6eq

The generated form (which I’ve renamed – it originally has the name of your form title) will then look like this:

mwdekoi

You can then make filter views for things like outfit rating:

i4xxnfe

Filtered view:

80fgdwm

The form only generates the one tab for the responses, but I added tabs for each category to add some more wear rate statistics (same ones as the previous example sheet):

sqda7d4

Because I’m lazy and didn’t want to figure out the formulas myself, I used the pivot table feature to pull the average outfit rating of all the outfits that include that item.

This is neat because then you can add other categories as rows and see more granularity of ratings for each item, e.g. average outfit ratings for different combinations of tops and bottoms.

When you add or remove items to your wardrobe, you can then update the form checklists to match.

Some things that could be added to this:

  • adding the average outfit rating for the items as a column in the main tab for a category
  • making more charts (e.g. outfit ratings over time)
  • a tab that shows all the items together. I think there should be a way to do this with the google sheets query API language, but I couldn’t be bothered to work it out for this example (hence why I personally use Airtable πŸ˜› )
  • include more fields for each item like brand, price, color, season, and price per wear

Dedicated App πŸ“±

If you want to keep track of more complex metrics than a simple wear count, but setting up and maintaining a spreadsheet and charts yourself sounds like the opposite of fun, then using a batteries-included mobile app might be the best method for you. If you’re primarily interested in a tool to help you with visual outfit planning, then an app is definitely the way to go.

This section could be its own post! There are a lot of comparison articles out there already such as this one from Inside Out Style Blog (I have no relation to the Margaret in that article, and note that it’s from 2016 and the discussed apps likely have updated some features since then) for the proliferation of wardrobe organizing apps.Β  Some popular and similar ones are Stylebook (iOS), YourCloset (Android), and SmartCloset (both).

The screenshots here are all from Stylebook, which is the only one I’ve personally tried. I was spurred to try it after Polyvore (may it rest in peace) shut down and I was looking for an easy way to make outfit collages. (A Polyvore clone called Fashmates that seems to have similar functionality has recently sprouted up, although I haven’t tried it myself.)

One of the biggest pros of these sorts of apps is that many of them have a collage feature to help you plan outfits, and that you can easily track outfit wears in addition to individual item wears:

9xz0eak
‘All Items’ in the ‘Tops’ category. Screenshots are from the Stylebook app. Upon inspection, I seem to have misclassified a pair of thermal leggings as a top.
phiqspk
You can select items to make an outfit collage, which you can record on a calendar.

They also usually have built in statistics:

ue66zxd
Stylebook makes these little pie charts for each characteristic you can record for items. Note that this is only helpful if you’ve manually filled out that characteristic for all the items in your virtual closet.

They also have lots of cool features like random outfit generators and travel packing lists, and some apps have a community feature where you can share outfits or get styled by other users.

A con to consider is that for many of these, there’s not an easy way to export your data in a way that you can use outside of another instance of the app. Also, if you’re relying on an app that has external hosting, if the app company shuts it down then you can lose everything (like what happened with Polyvore). On the other hand, with self-contained apps you need to make sure the app is being backed up regularly as part of your phone back ups so if you lose your phone, you won’t lose months of logging.

I emailed Stylebook to ask if CSV export was possible or a feature they could add, but their customer support said that they couldn’t comment on future development and it was not currently possible. Another con for Stylebook specifically is that since it’s not connected to the ~cloud~ (but tbh also a pro, since you don’t need data/wi-fi at all to use it) you have to manually sync each item and outfit recorded on your app like a savage if you want to use it on multiple devices. There also isn’t a built-in way to hide items (which you might want to do if you’ve donated something), only move them to another folder or delete them, which will also remove it from outfit records it was in before. Other closet apps exist which are cloud connected. SmartCloset, for example, has an instagram-like feature built into it.

There’s also a bit more overhead to adding items to your virtual closet. At least in Stylebook, the app requires that you have a photo to use for the item at the time you create the record for it. You can always use a placeholder photo and update it later, but if you know you’ll be bugged by not having a clean photo for each item, adding them can be a lot of work, even if you don’t do your whole wardrobe at once. In the same vein, if you know you’re not going to care about labeling each entry with its size, fabric, color, etc, this option might be unnecessarily heavyweight.

asiicbn
The Stylebook app’s UI for removing the background from an image. An easier option is to use a stock photo for the item, which you can also clean up or leave as-is.
9yka488
Stylebook UI for item details (there are lots more things you can add that aren’t visible in this screenshot)
hfusv78
View of all outfits that an item was used in.

Airtable

Airtable is a spreadsheet-database hybrid web and mobile application. If you’ve ever thought “spreadsheets are nice, but really they should be relational databases with a nice UI”, then you’d probably like Airtable.

IMO Airtable’s main advantage over spreadsheets is in visualization. The UI allows you to easily set different views (multiple filters and grouping on table view, gallery view of photos with customizable tiles). The gallery view isn’t officially supported on the mobile app, at least on iOS, but you can bookmark links to embed urls to get read-only gallery views in a browser.

Its main advantage over an app like Stylebook is customization as well as being able to export data in a non proprietary format. I also like that there’s a desktop and mobile interface.

You can view and clone the template I used for this Airtable base for free here. Note that Airtable has free and paid tiers, and I don’t get any money from providing this template. IMO the free tier is plenty for personal use (I’m on the free tier) and the paid ones are targeting the business use case.

Airtable Gallery
A gallery view of most worn items in the past 30 days. Unfortunately gallery views are not available on the mobile app.
Screen Shot 2018-09-10 at 2.50.37 PM
Outfit gallery view filtered by outfits that have an attached photo and have an item name containing “midi circle skirt”.
airtable grid view
A grid view of item wear counts grouped by item type
dcswtib
Create views for everything! I basically wanted to recreate the ‘most worn’ feature in Stylebook but with options for more filtering since I find that after a few months the ‘most worn’ list is only filled with shoes and outerwear.

There’s even an API you can use for free to do CRUD operations on your base and load data into your own scripts for analyzing it. However some of the fancier features like pivot tables and built-in charts are only available on paid plans, and there is a limit on the number of records you can have in a single database on the free tier.

If you’re already familiar with relational databases or complex spreadsheets, Airtable is straightforward to use. If you’re into DIY, you can basically build your own super duper custom wardrobe tracking app with it. If you aren’t, they’ve got some pretty thorough documentation as well as a support forum, but for more complex setups the learning curve can be higher than the previously mentioned methods.

Personally, I use Airtable to track my wardrobe. For a few months I used Stylebook (in parallel), but I decided I preferred having the ability to do my own data munging and create more specific views, and that seeing actual outfit photos on myself was more useful than seeing the collages anyway. I still have the app on my phone and use it to make collages if I’m planning a packing list or for a 10×10 challenge though.

If even this is not enough to sate your desire for data collection and display dashboards, there is of course the option of building your own wardrobe management software / webapp. I’m going to call that as out of the scope of this article πŸ˜›

Visual Methods

These can be used on their own if you just want a visual record of your items and outfits, or you can combine these with one of the above methods.

Photo Album πŸ“Έ

This is what it sounds like. Take a photo of your outfit every day and/or store stock or original photos of your items. Keep the photos in an album on your phone or computer, and/or back them up on any of Google Drive, Imgur, Pinterest, Instagram, Flickr, etc. (remember to check that the privacy settings you’re using aren’t set to public if that’s a concern for you). This is possibly the easiest way of getting some form of wardrobe tracking into your life, without any data entry aside from taking photos and filing them into an album.

You may want to start a new album or board for each new year or season to keep things at a manageable size.

I like seeing all my outfit photos together because it’s easy to see outfits that I relatively like or dislike, plus it’s just much more helpful than only keeping flatlay collage images because you can see how fit varies over time, or if colors fade or fabrics get bagged out.

Generally I highly recommend taking outfit photos if you are interested in improving your personal style (whatever that may mean for you) because there’s really no substitute for having a record of outfits on your own body, and in the long run it’ll make it easier to mentally picture outfits on yourself when choosing outfits or thinking about how a potential purchase would fit into your wardrobe. There’s a great guide on how to take good outfit photos with your phone on /r/femalefashionadvice.

Miniature Paper Wardrobe 🎨

DIY paper doll style cutouts
Cutout illustrations of some of my clothes that I made primarily to practice using watercolors. Never did finish any more items so I don’t use these for anything, but it was a fun exercise. I might do a separate post on how I made these.

If you loved playing with paper dolls as a kid (or even now!), making a miniature version of your wardrobe can be a fun tactile way to visualize your wardrobe and quickly see different outfit combinations and reveal how versatile items are. This requires a fair amount of upfront effort and you may also want to consider just using an app that has a outfit building collage feature.

You can print and cut out small photos (stock photos if you can find them will likely be clearer than any photo you take yourself) of your items to pin or magnetically stick to a calendar each week or month, or if you feel like flexing your art skills, illustrate them yourself. Zoe Hong’s channel on YouTube is a great resource for how to render different types of fabrics, although you can certainly still have fun with this with simple illustrations.

I first saw this idea from /u/gallow_glass’s reddit post on r/femalefashionadvice. Dawn of @dressing_dawn went an extra step and created stickers of her minimal wardrobe to use in a planning notebook.

Conclusion

That’s my textbook of a post for this week. Let me know if you found any of it helpful, or if you tried the spreadsheet or Airtable templates! Or maybe you already track your wardrobe. What method(s) do you use, and how have you found it helpful? Do you have any tips for people interested in tracking their wardrobes?

Remember, consistent tracking is best, so choosing the method you’re most likely to actually stick to is a better strategy than trying to go all out and burning out on it. Also, I’m really into this stuff – it’s a pretty big part of how fashion manifests as a hobby of mine, so if you just read all this and are thinking that I’m way too into personal metrics, well, you’re not wrong 😁

One thought on “Wardrobe Inventory and Outfit Logging Methods

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s